Students are expected to meet lesson and class schedules promptly and regularly. Failure to do so may result in dismissal from the school. Specifics regarding the attendance policy are found throughout this section.
1. Excused Absences
An absence will be considered excused if the W.O. Smith Music School is notified of the absence at least three (3) hours before the student’s scheduled lesson or class time, AND the reason for the absence is deemed unavoidable or necessary by the W.O. Smith staff. The following are a few examples of acceptable reasons for excused absences:
- Doctor or dentist appointment
- Death in the family
- School fieldtrip
- Car trouble
2. Unexcused Absences
An absence will be considered unexcused if the W.O. Smith Music School is not notified of the absence at least three (3) hours before the student’s scheduled lesson or class time, OR the reason for the absence is deemed unacceptable by the W.O. Smith staff. The following are a few examples of reasons for unexcused absences:
- Hair appointments
- Going shopping
- Not wanting to come
A student will be placed on probation at the time of his or her second unexcused absence. The W.O. Smith staff also reserves the right to place a student on probation if he or she is chronically late or absent.
3. School Closings
If the school is closed for an emergency such as bad weather, a public announcement will be made on Channel 2, Channel 4, or Channel 5. Instruction missed because of an emergency closing will be rescheduled if space and time permit.
II. Private Lesson Policies
Students are expected to treat each other, the staff, the faculty, and the building with courtesy and respect. Any discourteous or disrespectful behavior will result in immediate dismissal from the school. Students are expected to use their time wisely between lessons and rehearsals or while awaiting transportation home by quietly doing homework.
Students are expected to complete homework and to practice the recommended amount assigned by their teacher. Students who repeatedly attend lessons unprepared will be placed on probation.
3. Progress Reports and Performance Evaluations
Students taking private lessons will participate in Performance Evaluations and receive Progress Reports at the end of each semester. Progress Reports will be mailed to parents and guardians after each semester. A Progress Report grade of a “C” or lower will result in the student being placed on probation.
Students are expected to arrive for lessons with instruments in good working order. Failure to bring an instrument will result in an unexcused absence. Students who do not have access to instruments may borrow their instrument of study from the school, if available. Ultimately, students are responsible for the maintenance and care of instruments. There is no additional expense for instrumental loan.
5. Music and Materials
Students are expected to arrive for lessons with all necessary music and materials. Students who do not have access to music books may borrow their music from the school. Ultimately, students are responsible for returning all loaned materials in the condition in which they were received.
III. Parent and Guardian Responsibilities
Your participation and support are very important to the success of the student. Your student and his or her teacher count on you to ensure that your student
- arrives early for lessons.
- is prepared for lessons with music and instrument
- is picked up promptly following his or her lesson.
- practices at home every day.
The W.O. Smith Music School closes promptly at 6:30 pm, Monday through Thursday and at 12:00 pm on Saturday. All students must be picked up before these times. Chronic failure to do so can result in probationary status for the student.
Parents and guardians are expected to volunteer at least one hour per month, per child, and to attend one lesson per month or contact the instructor to monitor their child’s progress.
Probation is one step away from dismissal from the W.O. Smith Music School. Students can be placed on probation for the following reasons, all of which are discussed this handbook:
- Two (2) unexcused absences (part II, section 2)
- Repeated tardiness or absence (part II, section 2)
- Repeated lack of preparation in private lessons (part III, section 2)
- Receiving a “C” or lower on a semester Progress Report (part III, section 3)
- Repeated failure to bring instrument or materials (part III, sections 4 and 5)
- Repeated failure to pick up your student before closing time (part IV)
The W.O. Smith Music staff also reserves the right to place a student on probation for reasons not listed here.
When a student is placed on probation, a W.O. Smith staff person will contact his or her parent or guardian for a phone conference to discuss solutions to avoid dismissal.
If a student is on probationary status, any problem or infraction is cause for dismissal from the W.O. Smith Music School. With many students on the waiting list, the W.O. Smith staff seeks to ensure all enrolled students are upholding their responsibilities to their volunteer teacher, the W.O. Smith staff, and themselves. Once dismissed, a student may not return to the W.O. Smith Music School.